Procurement

The Atlanta Fed
The Federal Reserve Bank of Atlanta—the Atlanta Fed—is part of the Federal Reserve System, the U.S. central bank. The Federal Reserve conducts national monetary policy, supervises and regulates banking institutions, and helps operate and maintain the stability of the nation's financial system.

With headquarters in Atlanta and offices in five other cities, the Atlanta Fed serves six states in the Southeast—Alabama, Florida, Georgia, and parts of Louisiana, Mississippi, and Tennessee.

Atlanta Fed procurement services
As a large business with more than 1,700 employees in its six offices, the Atlanta Fed must provide its workers with the diverse tools they need to do their jobs. As a public policy institution, the Atlanta Fed must demand goods and services that meet high standards for quality and reliability.

The Procurement unit in the Financial Management and Planning Department in the Atlanta office currently does business with more than 1,000 vendors both locally and nationally. The vendors provide a wide array of goods and services for the region. Our purchases include but are not limited to:

  • Supplies
  • Equipment
  • Professional/technical services and training
  • Facilities/building services
  • Other services

The Atlanta Fed uses competitive procedures, which include requests for quotations and requests for proposals, to acquire the goods and services needed from prequalified suppliers. The Bank awards contracts to those suppliers that best meet its needs in terms of price, quality, availability, and service.

The Atlanta Fed does not participate in contracts executed by the General Services Administration (GSA) and is not allowed to purchase goods or services from federal supply schedules.

Supplier diversity
The Atlanta Fed strives to maintain a diverse pool of qualified suppliers. The Procurement Unit provides diverse businesses with equal and practical opportunities to compete to supply its offices with goods and services. The Atlanta Fed is committed to supplier diversity and inclusion and participates in vendor fairs, uses a supplier database to search for qualified candidates, and is a member of organizations that support its diversity initiative.

Acquisition guidelines
All acquisitions in the Atlanta Fed's district are processed according to guidelines established by the Federal Reserve System. Acquisitions for goods and services valued between $10,000 ($20,000 for construction) and $99,999 require the solicitation of bids from at least three suppliers. Acquisitions valued at $100,000 or more are bid through a formal Request for Proposal process.

Perfect Commerce: General Tips for Proposal Submission

Below is a nonexhaustive list of general tips to help proposers with submitting proposals in Perfect Commerce:

  • When responding to an active Request for Proposal or Quote ("RFP" or "RFQ"), put the event into edit mode by clicking "Create my response" in the upper left corner of the screen.
  • When inputting responses, please remember to save often! The Perfect Commerce System times out after 20 minutes of inactivity. If you are editing a section and then walk away for 20 minutes without saving, those change(s) will be lost. Regularly saving entries as you move from one section to the next is recommended.
  • The most common error proposers make is answering a question with an attachment and then not entering any remarks in the comment section of that question. When responding to a question with an attachment, make sure to enter the words "See attached" in the comment section of that question to avoid this error.
  • If you've saved the response and logged out of Perfect Commerce but return later to modify or finish the response, log back in and click "Edit my response" in the upper left corner of the window. If the document is not in edit mode, the sections will be grayed out and you will be unable to input additional responses.
  • When submitting information on references, make sure to accompany each reference with that reference's e-mail address. Notify all the references provided that the Bank may be contacting them. The Bank will e-mail a short list of questions (3 to 6) to references, and give them the choice to respond to these questions by e-mail or phone.
  • Terms and conditions are included in the RFP/RFQ. Only one set of terms and conditions will be allowed once a contract is entered into between the parties. If respondents have additional terms or request changes to the included terms and conditions, attach a red-lined copy of the terms and conditions when submitting the response.
  • Organizational charts—Respondents must submit organizational charts to clarify company structure. This document need not be too detailed or intricate but should, at a minimum, list all employees who respondents believe will be working on the RFP/RFQ project—including the chain of command among the individuals identified and the organization's leadership structure.
  • Certificates of Insurance (COI)—For purposes of the RFP/RFQ, respondents must attach a copy of their COI. Before signing a contract, respondents must again provide a copy of the COI, listing the owner as an additional insured. All COI's must be active and must not be expired.
  • Section D of the RFP/RFQ requires the respondent to indicate whether the Service Contract Act is applicable and, if it is not, the respondent must submit an exemption form. Please respond as applicable to your organization.
  • For additional assistance, please contact Perfect Commerce customer support at (888) 304-5847 or support@perfect.com

The bidding process
The Atlanta Fed conducts its bid events primarily through an online sourcing tool. To be successful, a bidder must be responsive to the requirements of the bid, determined to be responsible in its capacity to complete those requirements, and provide the best overall solution to the Atlanta Fed. The Atlanta Fed may select bidders other than the lowest-cost solution. The Atlanta Fed provides equal opportunities in its procurement activities to all organizations based on qualifications and merit.

If your company is interested in competing to provide goods or services for the Atlanta Fed, please complete a registration form.* offsite icon (You may also mail the form to the Procurement Unit at the Federal Reserve Bank of Atlanta, 1000 Peachtree Street, NE, Atlanta, GA 30309-4470.)

*Completing the supplier registration process does not guarantee your company will receive a request to bid or a contract from the Federal Reserve Bank of Atlanta. We retain your information for statistical tracking purposes.